Job Title: Administrative Assistant
Taipei Economic & Cultural Office in Miami
Republic of China (Taiwan)
Position Information: Full-time
Open Period: Tentative
Annual Salary: $31,896
Who May Apply: U.S. Citizens or Permanent Residents (Green-Card)
Who are we? The Taipei Economic and Cultural Office in Miami represents the interests of the people on Taiwan. As one of Taiwan’s eleven representative offices located throughout the U.S.A., in addition to our Representative Office (TECRO) in Washington D.C., our office seeks to promote bilateral commercial, cultural, and other relations between our consular service areas and Taiwan, while providing consular affairs and services to our nationals, as well as those interested in Taiwan. Our consular service area includes the State of Florida, Commonwealth of Puerto Rico, U.S. Virgin Islands, plus Commonwealth of the Bahamas, Bermuda, and Turks & Caicos Islands.
We are looking for a highly skilled administrative support specialist who is flexible, enjoys variety in their work activities, is service-oriented, and who possesses excellent organizational skills. You will provide key administrative support services primarily for the Director General, but also for other diplomats and office personnel.
Key Requirements
- U.S. Citizen or Permanent Resident;
- U.S. Driver’s License;
- English proficiency required, Spanish proficiency is a plus;
- Minimum of an Associate’s or Bachelor’s Degree. Degree in Business, Communications, International Relations, Political Science, or Marketing preferred;
- Strong skills in written communication;
- Flexible, independent and responsible;
- Able to work as a team member in a multi-cultural setting;
- Fluent in Microsoft Office;
- You will be required to serve a three-month probationary period;
- Background check required.
Job Description:
Answer incoming phone inquiries, emails, and other written communication;
- Coordinate Supervisor’s schedule and agenda;
- Assist in travel logistics, hotel reservations, and related arrangements;
- Assist in organizing events, meetings, and social functions;
- Maintain office contacts and directory;
- Greet and welcome guests;
- Draft and edit speeches, letters, PowerPoints, and other English documents;
- Prepare reports relating to Taiwan and cross-strait relations;
- Provide consular support: assist with the issuing of visas, passports, and authentication of documents;
- Assist in providing aid and response to emergency situations;
- Maintenance and upkeep of office and Official Residence;
- Other administrative support duties.
*Job description will depend largely on candidate’s strengths and performance. The candidate should have knowledge of the duties listed above, but may not necessarily be assigned to perform them all.
Hours: Full time, Monday through Friday, 8:30 a.m. to 5:30 p.m. (40 hours/week, with 1 hour Lunch break)
Required Documents:
Application (will be sent upon request)
- Proof of U.S. Citizenship/Permanent Residence
- College transcripts/diplomas
- Résumé
Taipei Economic & Cultural Office in Miami
Attn: Ms. Alice Chu
2333 Ponce de Leon Blvd., Suite 610
Coral Gables, FL 33134
Fax: (305) 442-6054
E-mail:hwchu@mofa.gov.tw
If you would like to learn more about our office, please visit our web site:
